In many jobs where employees have to face customers, good attendance is critical. When your employees have poor attendance, it can cost you overtime expenses, reduces employee engagement, and worsen their morale. If your employees consistently have poor attendance, supervisory attention and time are often needed which can then lead to disciplinary action. Luckily, attendance monitoring system in the Philippines might just be the solution to this issue.
Managing the attendance of your employees, using an attendance monitoring system or otherwise, can help reduce any problems you might have with attendance. But, you do need to make it an important part of your supervisory or management job. Here are three ways you can promote good attendance among your employees.
Find a Way to Track Time
Having a way to track the amount of time your employees take off from work is going to preserve the integrity of your sick leave policy, paid vacation policy, and your Paid Time Off policy. This way, you and your employees can be sure that the rules for time-offs are the same for everyone. This is important in order to foster a sense of justice and fairness in the workplace.
Your employees should be managed the same way even across different departments, so what one employee experiences in the sales department should also be the same policy that an employee from the accounting department experiences. When certain employees are treated differently, other employees tend to notice it and the difference in treatment might create problems with engagement and motivation.
Commit to Managing Absences
In order to promote good attendance, you should also be committed to managing absenteeism. What this means is that when an employee is going to miss a day of work, they need to call in directly to a supervisor who is trained to handle absenteeism. In this phone call, the supervisor usually tells the employee that they will be missed and then describes how their absence impacts the workplace.
Once the employee returns from their absence, the supervisor should personally welcome him or her back to work and encourage future attendance. The point of this conversation is not to put blame on the employee but rather, genuinely welcome the employee back to work and reinforce how their absence affects the workplace.
Try to Make the Workplace Flexible
If possible, make the schedules within your business more flexible so that an employee with a sick child or an early appointment with the doctor, for instance, can come to work earlier or later so that they can make up the time.
Women tend to experience more attendance problems that are related to family matters. Single mothers, in particular, are more likely to struggle with attendance because they typically do not have the safety net of a family or a partner to help with issues related to child care.
Making the workplace more flexible might include the ability to schedule flex-time, work from home or telecommute, and share jobs.
Before you try and solve the issue of absences in the workplace, you should try and find the root cause of the problem. The data that you gather in your business here in the Philippines using attendance monitoring systems like the number of hours worked or number of leaves in a month is invaluable.
While not all of your efforts are going to be successful, the feedback you gather from your employees using attendance monitoring systems will give you a better chance of finding something that is going to work for your business.